Updated August 16, 2026

Looking for a Botkeeper alternative? Start with what actually happened.

Botkeeper announced it was shutting down in February 2026. Weeks later Xendoo acquired the Botkeeper Infinite platform and it is running again. The software never went dark, but the company behind it changed, and that is a fair thing to weigh before you renew.

This page lays out the timeline with sources, an honest comparison against Equility, and the cases where staying on Botkeeper is still the right call.

Start a 14-day free trial Jump to the comparison

No credit card required. QuickBooks Online only.

The short version

Botkeeper Infinite is alive. It is owned and operated by Xendoo following a February 2026 acquisition, after the original Botkeeper company wound down. Existing customers were not cut off.

The reason to look around is continuity, not outage. New ownership, a rebuilt team, and a new roadmap are real variables when the tool sits inside your monthly close. If reconciliation is the part you need solved, Equility covers that specific job on QuickBooks Online. It does not cover Botkeeper's practice management or staffed bookkeeping.

What happened to Botkeeper

Botkeeper, the Boston-based AI bookkeeping company founded in 2015, announced in early February 2026 that it was shutting down after eleven years. On February 27, 2026, Xendoo, an online bookkeeping and accounting provider, acquired Botkeeper's Infinite platform and restarted operations. The software itself never went offline: it kept running throughout, so customers were not cut off. Botkeeper Infinite is live today as a distinct division under Xendoo ownership, serving CPA firms directly. The cause was revenue concentration meeting consolidation, with 30 to 40 percent of Botkeeper's revenue coming from roughly ten large accounting firms, several of which merged and cancelled in quick succession.

The timeline below covers that six-week stretch, each point traceable to a named source.

Early February 2026

Botkeeper announces it is shutting down

Founder and CEO Enrico Palmerino told customers the company he started in 2015 was closing. He later told Accounting Today that only eight days passed between the first lost revenue and the realisation the business could not continue, with most of what he called the "chaos and pain" inside 72 hours.
February 27, 2026

Xendoo acquires the Infinite platform

Xendoo, an online bookkeeping and accounting provider, acquired Botkeeper's Infinite technology assets. Palmerino confirmed the platform never actually went dark: the software stayed on throughout, so customers kept working.
March 3, 2026

Xendoo confirms the plan publicly

Xendoo announced it will run Botkeeper as a distinct division serving CPA firms directly, while folding the Infinite automation engine into its own SMB service. Both businesses continue to operate separately.
Today

Botkeeper Infinite is operating under Xendoo

The platform is live and taking customers. What changed is the ownership, the roadmap, and the size of the team behind it. That is worth weighing if you are signing a multi-year commitment for a core close process.

Sources

Compiled by the Equility team. Every claim below was checked against the linked source on August 16, 2026.

Equility vs Botkeeper Infinite

Botkeeper is a broad firm platform. Equility is a focused reconciliation and close tool. The rows where Botkeeper wins are marked as clearly as the rows where Equility does.

Feature and pricing comparison between Equility and the Botkeeper Infinite platform
Dimension	Equility Reconciliation and close	Botkeeper Infinite Firm platform, Xendoo owned
Who it is built for	Accounting firms, bookkeepers, and in-house finance teams on QuickBooks Online	Accounting and CPA firms managing bookkeeping across many client entities
General ledger support	QuickBooks Online	Advantage Botkeeper. QuickBooks Online and Xero
Entry price	Advantage Equility. From $15 per month	$149 per entity license per month list, with volume discounts at higher license counts
Free trial	Advantage Equility. 14 days, no credit card required	None. Botkeeper's pricing FAQ states it does not offer a free trial
Minimum commitment	Advantage Equility. Self-serve monthly, no license minimum	Per-entity licensing, month-to-month or discounted annual contract
Bank data	Advantage Equility. Plaid live feeds across 12,000+ institutions, plus PDF statement parsing	Statement extraction feeding Smart Connect
Reconciliation matching	AutoRec: configurable exact, fuzzy, and many-to-many rules with confidence scores and an exceptions queue	Auto Bank Rec: statement against GL, sorted into confident match, possible match, and no match
Unattended scheduled runs	Yes. Daily, weekly, or monthly overnight runs that auto-approve above your confidence threshold	Confidence-based posting to the GL, run within the firm's workflow
Bulk GL reclassification	Reclassify: filter, select, and recode a whole month of transactions at once	Transaction Manager
Practice management	Not offered	Advantage Botkeeper. Work, Documents, Password Manager, Client and User Management, Close Tracker
Human bookkeeping service	Not offered. Equility is software your team drives	Advantage Botkeeper. Optional staffed support tiers on top of the platform
Ecommerce sources	Advantage Equility. Shopify and Amazon transaction reconciliation	Not advertised
Ownership	Independent and operating	Acquired by Xendoo in February 2026 after the original company wound down

Botkeeper details reflect its published platform and pricing pages as of August 2026. Pricing and packaging have moved since the acquisition, so confirm current terms with Botkeeper before deciding.

Stay on Botkeeper if

You run client books on Xero. Equility is QuickBooks Online only, and that is a hard blocker.
You rely on Botkeeper's practice management surface: Work, Documents, Password Manager, or Client and User Management.
You buy the staffed service tiers and want people doing the bookkeeping, not just software doing the matching.
Your firm is mid-migration and the switching cost right now outweighs the ownership uncertainty.

Look at Equility if

Reconciliation and month-end close are the actual bottleneck, not practice management.
Your books live in QuickBooks Online and you want live Plaid feeds rather than statement uploads.
Per-entity license pricing stopped making sense for the number of clients you actually run.
You want to try the thing before signing. Equility is 14 days free with no card, and self-serve after that.
You reconcile Shopify or Amazon activity and want it handled in the same close.

The other Botkeeper alternatives and competitors

Botkeeper bundled three different jobs into one contract: automation, practice management, and staffed bookkeeping. No single product replaces all three, so most firms end up assembling two or three tools. Here is the honest field, grouped by the job you are actually trying to fill.

Reconciliation and close automation

The matching, exceptions, and month-end close half of what Botkeeper did.

Equility (that's us)

QuickBooks Online reconciliation with rule-based and AI matching, confidence scores, scheduled runs, and bulk GL reclassification. From $15/mo, 14 days free.
Docyt

AI accounting automation aimed at multi-entity businesses and firms with high transaction volume.
Digits

AI bookkeeping platform with an optional managed service layer on top.

Practice management and workflow

Botkeeper's Work, Documents, Close Tracker, and client management surface. Equility does not compete here.

Financial Cents

Practice management for firms: recurring work, close tracking, client portal, and team visibility.
Karbon, Canopy, Jetpack Workflow

The established practice management field, if you want workflow and client comms in one place.

Managed bookkeeping service

If you bought Botkeeper for people doing the work, not software, this is the category you actually want.

Xendoo

The company that now owns Botkeeper Infinite. Also runs its own bookkeeping and accounting service for small businesses.
Pilot, Zeni

Subscription bookkeeping services with an automation layer, aimed at startups and growing businesses.

We have not used every product on this list, and none of these are affiliate links. Treat it as a starting map for your own evaluation, not a ranking.

What Equility replaces, specifically

The reconciliation half of the job. If you liked Botkeeper's confidence-based posting and exception queue, this is the part that maps across directly.

Matching trained on your own ledger

AutoRec mines your QuickBooks history to learn your vendors, recurring charges, and coding habits, so matches reflect how your books actually work instead of a generic model.

Confidence scores with the evidence attached

Every match carries a score you can interrogate: how often you matched something similar the same way, whether a vendor corroborates it, how consistent the history is. High scores auto-approve, the rest surface for review.

Runs overnight without anyone starting it

Schedule daily, weekly, or monthly runs. AutoRec reconciles, auto-approves what clears your threshold, and emails the team a summary before anyone opens a laptop.

An audit trail that holds up at review

Each match records the rule, the confidence, the approver, and the timestamp. Rule edits and exception resolutions are versioned, so the close is defensible rather than reconstructed from memory.

See AutoRec in detail

How the matching rules, confidence scores, and scheduled runs actually work.

Bulk recoding with Reclassify

The closest thing to Botkeeper's Transaction Manager: recode a whole month at once.

Switching without gambling on it

Do not take anyone's match-rate claim on faith, ours included. Run one entity in parallel and read the number off your own books.

Export what you need to keep

Pull your reconciliation reports and any supporting documents out of Botkeeper first. Do this while your access is definitely current, not after a renewal decision.

Connect QuickBooks Online and your banks

Equility connects to QuickBooks Online directly and pulls bank activity through Plaid. If an account has no feed, upload the PDF statement and the parser handles it.

Reconcile one entity in parallel

Run a single client through both tools for one period. You get a real accuracy read on your own data instead of trusting anyone's marketing number, including ours.

Set your rules and thresholds, then schedule it

Tune the matching rules and decide the confidence level that earns an auto-approval. Once that feels right, put it on a schedule and move to reviewing exceptions.

Botkeeper alternatives: common questions

What happened to Botkeeper?

Botkeeper announced in early February 2026 that it was shutting down after eleven years. On February 27, 2026, Xendoo acquired its Botkeeper Infinite platform and restarted operations, and Xendoo confirmed the deal publicly on March 3, 2026. The platform never went offline during the transition. Botkeeper Infinite runs today as a distinct division under Xendoo, serving CPA firms directly, while Xendoo continues its own separate small-business bookkeeping service.

Did Botkeeper shut down?

Botkeeper, the company, announced it was shutting down in early February 2026 after eleven years. Weeks later, on February 27, 2026, Xendoo acquired the Botkeeper Infinite platform and restarted operations. The software itself never went offline. Botkeeper Infinite is running today under Xendoo ownership, so it is accurate to say the original company failed and the product survived the acquisition.

Who owns Botkeeper now?

Xendoo, an online bookkeeping and accounting provider based in the Greater Miami area. Xendoo announced the acquisition on March 3, 2026 and said it will operate Botkeeper as a distinct division serving CPA firms directly, while using the Infinite automation engine inside its own small-business service. Both businesses continue to run separately.

Why did Botkeeper fail?

CEO Enrico Palmerino told Accounting Today the cause was concentration plus consolidation. Between 30 and 40 percent of revenue came from roughly ten large accounting firms, and a wave of merger activity among those firms removed large chunks of that revenue in quick succession. Cancellations at the end of Q3 2025 and again at the end of Q4 2025 eroded the runway and the company's ability to draw on its debt facility.

What are the best Botkeeper alternatives?

It depends which part of Botkeeper you are replacing, because it bundled three jobs into one contract. For reconciliation and close automation, look at Equility, Docyt, or Digits. For the practice management side, Financial Cents, Karbon, Canopy, and Jetpack Workflow are the established options. If you actually wanted people doing the bookkeeping, that is a managed service, and Xendoo, Pilot, and Zeni are the closest fits. Most firms end up combining two or three tools rather than finding a single replacement.

Is Equility a drop-in replacement for Botkeeper?

No, and it would be misleading to say otherwise. Equility replaces the reconciliation and close automation part: matching, exceptions, bulk GL reclassification, and scheduled runs. It does not replace Botkeeper's practice management surface, its password manager, or its staffed bookkeeping service. If those are why you bought Botkeeper, Equility only covers part of the job.

Does Equility support Xero?

Not today. Equility integrates with QuickBooks Online, and connects to bank data through Plaid plus Shopify and Amazon for ecommerce activity. If your client books live in Xero, Equility is not a fit yet.

How does Equility pricing compare to Botkeeper?

Equility starts at $15 per month with a 14-day free trial and no credit card required. Botkeeper's published list price is $149 per entity license per month for the software-only Infinite license, falling with volume, and its own pricing FAQ states there is no free trial. The models differ: Botkeeper prices per client entity, which rewards firms running many books, while Equility is a straightforward subscription.

See Equility pricing

What should I do if I am a current Botkeeper customer?

Export your reconciliation reports and supporting documents now, while access is current. Then evaluate on your own data rather than on either vendor's claims: run one entity through a full period in parallel and compare the match rate and the exception count. That is the only number that tells you anything about your books.

Analytics and Reporting

Your Next Close Is Already Counting Down

Every hour your team spends on manual reconciliations is an hour they're not doing higher-value work. Equility handles the matching, the checks, and the errors — so your close takes hours, not days.

Book a Demo